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Calendar Sync

Never miss an HOA event by subscribing to your community calendar in Google Calendar, Apple Calendar, Outlook, or any calendar app that supports ICS subscriptions.

Overview​

Calendar sync lets you view all your HOA events alongside your personal appointments. Events from all your HOA properties are aggregated into a single feed that updates automatically.

What's Included​

Your RoleEvents You'll See
ResidentPublic events, members-only events
Board Member / ManagerPublic, members-only, and staff-only events

Event titles include the property name so you can easily identify which community each event belongs to (e.g., "[Evergreen Estates] Board Meeting").

Setting Up Calendar Sync​

Step 1: Generate Your Calendar URL​

  1. Sign in to PorchQ
  2. Click your avatar → Settings
  3. Select the Calendar Sync tab
  4. Click Generate Calendar URL
  5. Copy the URL

Step 2: Add to Your Calendar App​

Choose your calendar app below:

Google Calendar​

  1. Open Google Calendar
  2. On the left sidebar, click + next to "Other calendars"
  3. Select From URL
  4. Paste your PorchQ calendar URL
  5. Click Add calendar

Events will appear within 12-24 hours and update automatically.

Apple Calendar (Mac)​

  1. Open the Calendar app
  2. Go to File → New Calendar Subscription
  3. Paste your PorchQ calendar URL
  4. Click Subscribe
  5. Set Auto-refresh to "Every hour" (recommended)
  6. Click OK

Apple Calendar (iPhone/iPad)​

  1. Open Settings → Calendar → Accounts
  2. Tap Add Account → Other
  3. Tap Add Subscribed Calendar
  4. Paste your PorchQ calendar URL
  5. Tap Next, then Save

Outlook (Desktop & Web)​

  1. Open Outlook Calendar
  2. Click Add calendar → Subscribe from web
  3. Paste your PorchQ calendar URL
  4. Give it a name (e.g., "PorchQ HOA Events")
  5. Click Import

Other Calendar Apps​

Any calendar app that supports ICS/iCal subscriptions will work. Look for options like:

  • "Subscribe to calendar"
  • "Add calendar from URL"
  • "Import from web"

Managing Your Calendar URL​

Regenerating Your URL​

If your URL is compromised or you want a fresh start:

  1. Go to Settings → Calendar Sync
  2. Click Regenerate URL
  3. Update the subscription in your calendar apps with the new URL
warning

Regenerating creates a new URL and invalidates the old one. Your existing calendar subscriptions will stop updating until you add the new URL.

Revoking Access​

To completely disable calendar sync:

  1. Go to Settings → Calendar Sync
  2. Click Revoke

This removes your calendar URL entirely. You can generate a new one anytime.

Security​

  • Your calendar URL is unique to you - don't share it publicly
  • URLs use 256-bit secure tokens
  • Anyone with your URL can see your events (based on your role's visibility)
  • Regenerate immediately if you suspect your URL was shared

Frequently Asked Questions​

How often do events sync?​

Calendar apps refresh subscribed feeds at different intervals:

  • Google Calendar: Every 12-24 hours
  • Apple Calendar: Configurable (we recommend hourly)
  • Outlook: Every few hours

New events may take up to a day to appear. For immediate updates, check the PorchQ calendar directly.

Why don't I see staff-only events?​

Staff-only events are only visible to board members and property managers. If you're a resident, you'll only see public and members-only events.

Can I sync specific properties only?​

Currently, the calendar feed includes events from all properties where you have a membership. Property-specific feeds may be added in a future update.

Do event updates sync automatically?​

Yes! When event details change in PorchQ (time, location, description), your calendar will reflect those changes at the next refresh.